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Got To Have Meeting

A meeting will not be successful unless someone has put some effort into its planning. Most meetings are undermanaged. If any other business activity were as poorly managed as the average meeting, those responsible would have their careers seriously abbreviated. The effectiveness, productivity, and ultimate success of a meeting is directly related to the amount of planning. Someone must take management responsibility seriously. This paper introduces the four stages of meeting management: planning, preparation, process management, and follow-up. It will explain deficiencies that can result during each stage and how to ensure each stage is effective | Ik Global Knowledge Expert Reference Series of White Papers B MiSjiB B KMOBWOO B 1. B We ve Got to Have a Meeting. How Do We Ensure that It Is Productive 1-800-COURSES www.globalknowledge.com We ve Got to Have a Meeting. How Do We Ensure that It Is Productive Brian Denis Egan Global Knowledge Instructor MBA PMP QQI Introduction A meeting will not be successful unless someone has put some effort into its planning. Most meetings are undermanaged. If any other business activity were as poorly managed as the average meeting those responsible would have their careers seriously abbreviated. The effectiveness productivity and ultimate success of a meeting is directly related to the amount of planning. Someone must take management responsibility seriously. This paper introduces the four stages of meeting management planning preparation process management and follow-up. It will explain deficiencies that can result during each stage and how to ensure each stage is effective. Background This paper follows from an earlier white paper titled How to Avoid Meetings - Or at Least the Unproductive Ones by Brian Denis Egan available at www.globalknowledge.com resourcecenter. In the first paper the subject of how to determine whether or not a meeting is necessary is discussed. The following is a continuation of that paper. Here the focus is on what to do how to manage the process when a meeting is necessary and you are responsible for its effectiveness. Definition of meeting This discussion relates to typical business meetings hereafter referred to as meetings . These are the gatherings of colleagues staff members and suppliers service companies who are a routine part of the business process. Business meetings are attended out of necessity. They are for discussion and decision making. Meetings are meant to be productive. They are supposed to have defined purposes and result in measurable outcomes or benefits. Value control As in all business activities the success or value of a .