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Managing Your Business with Outlook 2003 for Dummies 18

Managing Your Business with Outlook 2003 for Dummies 18. Trong cuốn sách này, các bạn có thể biết cách làm thế nào để tổ chức, lãnh đạo nhóm của bạn và doanh nghiệp của bạn bằng cách tạo ra các thủ tục cho các mục tiêu kiểm soát, thông tin liên lạc thông qua e-mail, kiểm soát bán hàng, hoạt động tiếp thị, nhiệm vụ, và chia sẻ thông tin. | Chapter 10 Facilitating Teamwork 151 Figure 10-4 The invitation includes a link to the meeting workspace address. Taking Advantage of Outlook Collaborative Tools Outlook collaborative tools are Agreement Supervising Delegate and Sharing. Two people working together can have many forms of agreements looking in each other eyes requesting the agreement by phone or using Outlook agreement tools. Sharing your Calendar and your Tasks list gives support and supervision without interrupting any third-party work. Delegating others to act on your behalf can increase your productivity so start delegating according to your needs. The agreement game Tasks If you re in business you can probably recall a time when your assigned Tasks did not get done. Mike believes Joe accepted an assignment and keeps asking about it. When the due date arrives it turns out Joe doesn t deliver 152 Part III Handling Communication and Collaboration the job. If Joe could say I m sorry this is not my job. I can t help you now but I can explain how you might get it done he would not receive the repeated pressure from Mike and Mike wouldn t be angry about losing time. Saying no and negotiating another due date or explaining to coworkers how they can get the job done without you keeps the company game moving fast. Only when the team understands the workflow and the agreements involved in that flow will you start winning the game. Outlook s collaborative tools can put you a major step ahead. There is no purpose in sending a Task request and not receiving a committed answer such as Yes I can deliver that by . . . or No I can t do that as requested but I propose the following. . . . Today working people send most of their requests by e-mail or phone believing that the sent e-mail is enough. In this way your request is lost in the mailbox mess without any priority and often forgotten. Outlook collaborative tools enable you to send a request or an invitation that demands a simple answer like accept decline or