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UNIT 1. OVERVIEW LESSON 1. OPPORTUNITIES, CHALLENGES AND ROLESNOTE

This lesson will make you aware of: • how digital information technologies can change and improve information production and distribution; and • how jobs are changing and new roles are emerging with the introduction of digital information technologies for document management. | Information Management Resource Kit Module on Management of Electronic Documents UNIT 1. OVERVIEW LESSON 1. OPPORTUNITIES CHALLENGES AND ROLES NOTE Please note that this PDF version does not have the interactive features offered through the IMARK courseware such as exercises with feedback pop-ups animations etc. We recommend that you take the lesson using the interactive courseware environment and use the PDF version for printing the lesson and to use as a reference after you have completed the course. FAO 2003 1. Overview - 1. Opportunities challenges and roles - page 1 Objectives This lesson will make you aware of how digital information technologies can change and improve information production and distribution and how jobs are changing and new roles are emerging with the introduction of digital information technologies for document management. Introduction What impact is the digital revolution having on the production and distribution of information In this lesson we will review a number of scenarios which show how the appropriate management of electronic documents can improve efficiency in agricultural organizations. We will focus on a series of critical situations introduced by a series of questions an interesting question is a good starting point 1. Overview - 1. Opportunities challenges and roles - page 2 How do we distribute extension leaflets effectively Ms. Auroux is the director of an extension service. She considers leaflets as an important means of communication for her service. But she also knows that they are always out of stock or out of date and that the accountant is always complaining about the printing costs of unused leaflets. She s just returned from an International congress with new ideas. If other people can do it so can we. We have spent a lot of money connecting our local offices to the Internet - so let s start doing something with it How do we distribute extension leaflets effectively As usual a committee is established and it comes up