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Accounting Best Practices Podcast_12

Tham khảo tài liệu 'accounting best practices podcast_12', tài chính - ngân hàng, kế toán - kiểm toán phục vụ nhu cầu học tập, nghiên cứu và làm việc hiệu quả | 424 Payroll Best Practices 17-10 Track Time with Mobile Phones When employees are occupied with off-site service jobs such as copier repair security monitoring or landscaping work it is quite difficult to track the exact amount of time they spend on each job. Instead they tend to wait until they are back in the office and then jot down their billable time from memory. Also if they are paid based on their billable hours this introduces a great deal of uncertainty into the determination of their payroll hours. The use of a Web-based timekeeping system is not a good solution since it requires Web access and a computer which are not always available to this type of employee. The solution is to incorporate a timekeeping system into a GPS-enabled cell phone. Under this approach a company acquires a cell phone and associated Nextel service contract for each employee and then signs up for the WorkTrack service of Aligo accessible through www.aligo.com . For a small monthly fee this service allows employees to punch their job start and stop times directly into the phone which transmits this information as a text message that the payroll staff can access through a simple Web browser. There is no other hardware or software required since the text messages are sent to Aligo which handles the reformatting of the resulting data for access through the Web. The system also allows the payroll staff to download standard time reports as well as track employee locations on a map which is useful for determining which people to send to another customer location . The system can also be used to push text messaging information back to users through the cell phones. By using this approach employees no longer have to manually complete timesheets while the payroll staff can summarize payroll data more rapidly and the billing staff can issue invoices to customers within minutes of a job being completed in the field. Cost Installation time 17-11 Use Honor System to Track Vacation and Sick Time