tailieunhanh - Lecture Medical assisting: Administrative and clinical competencies (2/e) - Chapter 10

Chapter 10 - Managing the office medical records. In this chapter you will learn: Describe the equipment and supplies needed for filing medical records, list and describe the various types of filing systems, discuss the benefits of each type of system, discuss the advantages of color coding the files, explain how to set up and use a tickler file,. | Medical Assisting Chapter 10 PowerPoint® to accompany Second Edition Chapter 10 Copyright © The McGraw-Hill Companies, Inc. Permission required for reproduction or display. Ramutkowski • Booth • Pugh • Thompson • Whicker Managing the Office Medical Records Objectives 10-1 Describe the equipment and supplies needed for filing medical records. 10-2 List and describe the various types of filing systems. 10-3 Discuss the benefits of each type of system. 10-4 Discuss the advantages of color coding the files. 10-5 Explain how to set up and use a tickler file. Managing the Office Medical Records Objectives (cont.) 10-6 Describe each of the five steps in the filing process. 10-7 Explain the steps to take in trying to locate a misplaced file. 10-8 List and describe the basic file storage options and the advantages of each. 10-9 Identify criteria for determining whether files should be retained, stored, or discarded. Importance of Records Management The medical records are the . | Medical Assisting Chapter 10 PowerPoint® to accompany Second Edition Chapter 10 Copyright © The McGraw-Hill Companies, Inc. Permission required for reproduction or display. Ramutkowski • Booth • Pugh • Thompson • Whicker Managing the Office Medical Records Objectives 10-1 Describe the equipment and supplies needed for filing medical records. 10-2 List and describe the various types of filing systems. 10-3 Discuss the benefits of each type of system. 10-4 Discuss the advantages of color coding the files. 10-5 Explain how to set up and use a tickler file. Managing the Office Medical Records Objectives (cont.) 10-6 Describe each of the five steps in the filing process. 10-7 Explain the steps to take in trying to locate a misplaced file. 10-8 List and describe the basic file storage options and the advantages of each. 10-9 Identify criteria for determining whether files should be retained, stored, or discarded. Importance of Records Management The medical records are the most valuable information in the medical office. A records management system refers to the way patient records are: Created. Filed. Maintained. A well-organized, easy-to-use system saves time and protects vital medical data. Filing Equipment Filing Shelves Files are stacked upright on shelves in boxes or heavy-duty envelopes Filing Cabinets Sturdy pieces of office furniture Usually made of metal or wood Both vertical and horizontal (lateral) file cabinets are available Compactable Files Kept on rolling shelves that slide along permanent tracks on the floor Seen often in offices with limited space for files Rotary Circular Files Files are stored in a circular fashion resembling a revolving door Also common when space is limited Filing Equipment (cont.) Filing Equipment Plastic or Cardboard Tubs or Boxes Organized like filing cabinet drawers Files can easily be misplaced with this system. Labeling Filing Equipment The outside of the file drawer should be labeled to .