tailieunhanh - Learning Express Business Writing Clear and Simple PHẦN 4

Ôn lại: có hai kiểu nhớ: ngắn hạn và dài hạn. Nếu được ôn lại một cách khoa học, thì những gì cần nhớ sẽ tồn tại rất lâu, đôi khi là mãi mãi vì mỗi khi cần nhớ lại các chi tiết này, các “file thư mục” trong bộ não sẽ được mở ra để lấy thông tin cần thiết. Có hai cách ôn lại: | Enclosure File Name Notation This references a file name and is placed two lines beneath the last notation. You do not need to include the word Reference in this information Delivery Notation This is used when your document requires special handling. It is placed two lines below the last notation By United Parcel Service Carbon Copy cc Line This line tells your reader who else is being sent a copy of your letter. You can preface the information with either cc or with the word distribution if the letter is being sent to more than three or four readers. It is placed flush left and is two lines below the last notation cc Dave Gravrock Electronic Data Systems Barry Brown Dataport Corporation Bruce Crile Owens Illinois Glass Company Postscript Written as . at the very bottom flush left of your letter. It is placed two lines below the last notation. The postscript is simply extra information that is unrelated to the main information in your letter. It should be only one brief sentence and should be followed by the sender s initials . Let s get together early next week to discuss the JD Enterprises merger I ve enclosed a list of great restaurants here in San Francisco for your perusal DWT Continuation Page This is any page after the first page of a document. Whatever you do do not put the word continued on the first page your reader will deduce that fact when they turn to page two. Information included in this portion is as follows the addressee s name the date and the page number. You should put this information at the top left corner of each page flush left Cade Benjamin December 12 2007 Page 2 Composition CHAPTER 2 BUSINESS WRITING CLEAR AND SIMPLE 61 Memorandums Blessed is the man who having nothing to say abstains from giving wordy evidence of the fact. George Eliot A memorandum or memo is just the place to abstain from wordiness Its sole purpose is to serve as a short informal written business communication to briefly outline a particular .

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