tailieunhanh - Getting Started with Open Office .org 3 part 13

Getting Started with Open Office .org 3 part 13. This Manual Book is for anyone who wants to get up to speed quickly with the latest version . “GETTING STARTED WITH ″ introduces all software programs of the OpenOffice bundle: Writer (word processing), Calc (spreadsheets), Impress (presentations), Draw (vector drawings), Math (equation editor) and Base (database). This book was written by volunteers from the community working through and is distributed under the CreativeCommon Attribution Licence | Tracking changes to a document You can use several methods to keep track of changes made to a document. 1 Make your changes to a copy of the document stored in a different folder or under a different name or both then use Writer to combine the two files and show the differences. Click Edit Compare Document. This technique is particularly useful if you are the only person working on the document as it avoids the increase in file size and complexity caused by the other methods. 2 Save versions that are stored as part of the original file. However this method can cause problems with documents of non-trivial size or complexity especially if you save a lot of versions. Avoid this method if you can. 3 Use Writer s change marks often called redlines or revision marks to show where you have added or deleted material or changed formatting. Later you or another person can review and accept or reject each change. Click Edit Changes Record. Details are in the Writer Guide. Not all changes are recorded. For example changing a tab Tip stop from align left to align right and changes in formulas equations or linked graphics are not recorded. Using mail merge Writer provides very useful features to create and print Multiple copies of a document to send to a list of different recipients form letters Mailing labels Envelopes All these facilities though different in application are based around the concept of a registered data source a spreadsheet or database containing the name and address records and other information from which is derived the variable information necessary to their function. Chapter 11 Using Mail Merge in the Writer Guide describes the process. Chapter 4 Getting Started with Writer 121 Using master documents Master documents are typically used for producing long documents such as a book a thesis or a long report or when different people are writing different chapters or other parts of the full document so you don t need to share files. A master document joins .