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UNIT 4. PRODUCTION AND MANAGEMENT OF ELECTRONIC DOCUMENTS LESSON 2. FROM HARDCOPY TO ELECTRONIC DOCUMENTNOTE

Here’s why: OCR is more time-consuming than scanning. Rather than tying up the computer attached to the scanner, it may be better to have someone else (or several people) do the OCR separately. The dedicated software that comes with the scanner is designed for that scanner, so it produces the best-quality output. | Information Management Resource Kit Module on Management of Electronic Documents UNIT 4. PRODUCTION AND MANAGEMENT OF ELECTRONIC DOCUMENTS LESSON 2. FROM HARDCOPY TO ELECTRONIC DOCUMENT NOTE Please note that this PDF version does not have the interactive features offered through the IMARK courseware such as exercises with feedback pop-ups animations etc. We recommend that you take the lesson using the interactive courseware environment and use the PDF version for printing the lesson and to use as a reference after you have completed the course. FAO 2003 4. Production and management of electronic documents - 2. From hardcopy to electronic document - page 1 Objectives At the end of this lesson you will be able to distinguish the different phases of the digitizing process and understand the importance of correctly planning the process. The process REGISTERING DOCUMENTS SCANNING OPTICAL CHARACTER RECOGNITION PROOFREADING AND REFORMATTING The process of converting a stack of books and magazines into a set of electronic documents includes the following phases 1 Registering the documents. 2 Scanning the documents to convert them to image files. 3 Optical character recognition OCR converting the documents from image to text format which can be read by word processors. 4 Proofreading and reformatting the documents and producing the final version. 4. Production and management of electronic documents - 2. From hardcopy to electronic document - page 2 The process ---- -----------------1 It is possible to scan and OCR in a single operation. But it may be better to do these tasks separately scan using the software that came with your scanner then OCR the resulting files in a dedicated OCR program. REGISTERING DOCUMENTS Here s why OCR is more time-consuming than scanning. Rather than tying up the computer attached to the scanner it may be better to have someone else or several people do the OCR separately. The dedicated software that comes with the scanner is designed for that .